Product tour

A week in RotaFox, start to finish.

These are real screens from RotaFox, showing a fictional pub group, The Junction Group, and its team. Here’s how a manager gets from an empty week to approved hours, payroll and a look back at how it went.

Build the week

Add shifts for each day. RotaFox shows the budget bar, paid hours and open shifts as you go, and who’s on leave or unavailable while you choose.

More about rota scheduling

The RotaFox weekly rota for a pub: a labour budget bar showing planned wages and what’s left, wage, hours and shift totals, and each day’s shifts with names and times.

A manager’s rota in RotaFox on a phone, with the budget bar and the week’s shifts.

See what each change costs

Open a shift and RotaFox tells you what it adds to wages and what’s left in the week’s budget.

More about labour costs

Editing a shift in RotaFox: choosing who works it, start and finish times, the unpaid break, and a line showing what the shift adds to wages and what’s left in the week’s budget.

Adding a shift in RotaFox on a phone, showing what it adds to wages and what’s left in the week’s budget.

Check the week against the budget

The Budgets screen shows budget, planned and left, with the detail behind it: hours, hourly pay, salaries, last week and labour as a share of forecast sales.

More about labour budgets

The RotaFox Budgets screen for a week: budget, planned wages and the amount left, with a breakdown of hours, hourly pay, last week and labour as a percentage of forecast sales.

The RotaFox Budgets screen on a phone: budget, planned wages and what’s left this week.

Publish, and your team can see it

Everyone sees their own shifts on their phone, can clock in, ask for holiday and say when they can’t work.

More about the staff app

A team member’s week in RotaFox on a phone: their next shift, a clock-in button and their published shifts.

Approve requests in one place

Holiday, swaps and open shifts arrive in Requests. A swap reaches you once the colleague has agreed, and leave and clashes are checked again before anything changes.

More about swaps and open shifts

RotaFox Requests for a manager: a holiday request, a shift swap the colleague has agreed to, and a request for an open shift, each waiting to be approved or declined.

A manager approving requests in RotaFox on a phone: holiday, a shift swap and an open shift request.

Sign off the hours

Timesheets show what was planned and what was worked. Fix mistakes with a reason that stays on record, then approve.

More about clocking in and timesheets

RotaFox Timesheets for a week with every entry approved: worked against rota hours per person, and a corrected clock-out with its reason and the original times.

Finalise payroll

When every hour in the period is approved, finalise it. The times are locked and you download a CSV of approved hours per person for your payroll software.

More about timesheets to payroll

Finalising payroll in RotaFox: a confirmation explaining that the file is saved exactly as shown and the times in the period are locked.

See how the week went

Reports compare the rota with the hours worked, flag late starts and early finishes, and show each venue side by side.

More about reports and insights

The RotaFox Reports overview for last week across two pub venues: approved hours and labour cost, attendance to act on and what still needs a decision at each venue.

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Your next rota could be the easiest one yet.

Less admin. Better control over wages. A happier team. That’s the RotaFox way.

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