Permissions and wage privacy
The right access for every person, at every venue
Start from Team member, Supervisor or Manager, then switch individual permissions on or off in plain English, venue by venue. Supervisors can run the rota without seeing anyone’s pay.
How it works
Pick a starting point
Team member, Supervisor or Manager. A preset is a starting point, not a fixed role.
Adjust the switches
Turn individual permissions on or off, described in plain English.
Choose the venues
Give access at one venue, several, or across the business.
Built from what each person needs to do
Access is made of individual permissions, such as publishing rotas, approving timesheets or preparing payroll, each given at the venues you choose. Job titles never grant access on their own.
Running the business itself, such as billing, settings and who has access, is kept separate, and can only be given by someone who already has it.
- Presets as starting points
- Permissions venue by venue
- Plain-English switches
- Administration kept separate
Wage privacy by default
Seeing pay is its own permission. With the Supervisor preset, someone can edit the rota and approve swaps at their venues without seeing anyone’s pay or the wage bill. Give them more and pay still stays hidden unless you switch it on, and labour cost totals can be shared without individual pay rates.
Safeguards that don’t depend on trust
Nobody approves their own holiday, swaps or hours. Two-step verification is required for payroll and access settings, and changes to rotas, people, access and settings are recorded with who made them and when.
Questions about permissions and wage privacy
Can supervisors run the rota without seeing wages?
Yes. Seeing pay is a separate permission, so a supervisor can edit the rota and approve swaps without seeing anyone’s pay or the wage bill.
Can someone have different access at different venues?
Yes. Permissions are given venue by venue, so someone can manage one venue and only see their own shifts at another.
Do I have to use the presets?
No. They’re starting points. You can switch individual permissions on or off for each person.
Related features
Your next rota could be the easiest one yet.
Less admin. Better control over wages. A happier team. That’s the RotaFox way.